Marketing & Events Coordinator

Marketing
Burlington, MA
November 17, 2023
Full Time
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Job Description

Azara Healthcare is seeking a Marketing & Events Coordinator to join our dynamic marketing and sales team.

Skills:

  • Highly organized self-starter who is comfortable both collaborating with Sales and Marketing teams and working independently and taking initiative on key engagements
  • Detail oriented project manager with experience in event management, logistics, and promotion
  • Experience working with show managers, decorators, hotel management, and shipping partners
  • Excellent written and verbal communication skills with a focus on customer service
  • Strong technology skills, able to learn and adapt to new platforms
    Enthusiastic team player with ability to navigate cross functionally with remote stakeholders
  • Excitement for event and marketing trends and willingness to share new ideas
    Familiarity with healthcare, population health
  • Ongoing collaboration with Sales and Marketing teams

Software/Tools:

  • Microsoft Office (Word, PPT, Excel)
  • Stova/Aventri/event management software familiarity
  • HubSpot – CRM/CMS (preferred)

Tasks & Duties:

  • Regional & National Events
    • Coordinate participation (contracting, payment, registration) for 55+ regional and national events
    • Maintain conference calendar and communicate with internal stakeholders
      participation level for each event
    • Internal point of contact for all conference participation and logistical coordination.
    • Manage logistics/shipping/tracking materials, etc.for all events
    • Order all materials for conference participation (electrical, material handling, booth materials)
    • Order and manage giveaways, brochures, signage, other conference materials
  • Webinars
    • Point of contact for all external webinar participation and speaker details
    • Coordinate webinar calendar with CT team
    • Coordinate webinar promotion with marketing
  • User Conference Operations
    • Order/track attendee giveaways and staff shirts
    • Update conference app
    • Work with Event Manager and Director of Marketing to oversee registrations,
      payment, refunds
    • Run attendee and hotel pick-up reports
    • Oversee attendee housing and coordinate with hotel contact
    • Be point of contact for answering attendee questions and providing help
    • Help with app, registration/badges, signage, attendee questions during conference
    • Partner with conference team on event branding and design
  • Speaker Management
    • Manage conference speaker abstract calendar/submission dates
    • Coordinate and maintain abstract content
    • Submit and track abstract submissions per event specifications
    • Coordinate submission of speaker headshots, bios, and company description
  • Other Duties
    • Maintain conference and webinar calendar pages on website
    • Work with marketing to promote speaking and event participation via social and other channels
    • Work with sales to provide lead lists post-conference

Qualifications:

  • Minimum BA/BS degree in Event Management, Marketing, Communication
  • 3+ years experience in conference or event management
  • Demonstrated ability to coordinate, prioritize and handle multiple priorities and projects simultaneously
  • Skilled at managing detailed shipping and conference logistics and working with event management/show decorators
  • Must be dependable, highly organized, self-motivated and detail-oriented
  • Flexibility to accommodate constantly changing environment

Azara offers a full suite of medical plans, 401(k) plan, 7 company & 3 floating holidays, 4 weeks of PTO and other benefits in addition to a competitive salary.

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